IAS digital files to become part of UGSpace

The IAS Archive arranged a series of meetings with Nana Barfi Adomako, Head of  Academic Computing Unit of the University of Ghana Computing Systems (UGCS) to explore the possibility of leveraging UGCS ‘s infrastructure to support storage, back up, and access to the IAS collection. Nana Barfi provides support for digital projects at the Balme Library and other libraries at the university.

The meetings were fruitful on two fronts. One, we were made aware of UGSpace which is the institutional repository of the University of Ghana, an open access electronic archive for the collection, preservation and distribution of digital materials. The UGSpace was established to facilitate the deposit of digital content of a scholarly or heritage nature to ultimately share, preserve and promote the intellectual output of the University in a managed environment. This actually answered one of our questions on how the digitized materials coud be accessed widely.

Nana Barfi reported that the university is well underway in developing digital projects, and recently held a three-day workshop to inform the broad university community about progress on UGSpace. The tapes digitized through MAARA will be the first audiovisual materials to become part of UGSpace.

The policies and procedures for adding IAS materials to UGSpace will be worked out over the coming months. In the meantime, Academic Computing has generously provided the IAS Archive with temporary dedicated storage/backup of 200GB  on the Balme Library and Academic Computing Storage. This will help ensure that the digital collections are stored, replicated and backed up.  The solution for permanent storage/backup is also being handled by UGCS infracstructure.

The other good news which answered our second question on access was the mapping of our IMAP database unto the University of Ghana Library Catalogue.  MAARA calls for information about the digitized IAS materials to be available in the Balme Library catalog (UGCat); in other words, in a recognized research network. Initially, the IAS Archive will create collection level MARC records, which will refer researchers to contact the IAS Archivist, who can then provide reference services and support through access to the IAS Archive database. Even this small step will go a long way toward reaching broader audiences until the UGSpace collection can be established.

From left: Kara Van Malssen, Judith Opoku Boateng, Nana Barfi Adomako, Mona Jimenez, Chris Lacinak



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